Privacy Policy

🛡️ Privacy Policy

Last updated: 15.04.2026

1. Who We Are

CTS Academy is a sports club for school-age girls based in Salisbury and Amesbury, United Kingdom.

We are committed to protecting the privacy and safety of all participants and their families.

📧 Contact: kezchard@yahoo.com

2. What Information We Collect

We may collect the following information:

• Parent/guardian name and contact details (email, phone number) 
• Child’s name, age, and relevant participation details 
• Emergency contact information 
• Medical or accessibility information (only where necessary and provided voluntarily) 
• Website usage data (e.g. cookies, basic analytics) 

3. How We Use Your Information

We use personal data to:

• Respond to enquiries and manage registrations 
• Organise training sessions and club activities 
• Ensure the safety and wellbeing of all participants 
• Contact parents/guardians about important updates (e.g. schedule changes) 
• Meet safeguarding responsibilities 
• 
  

We do not use your data for unrelated marketing.

4. Legal Basis for Processing

We process personal data in line with UK GDPR based on:

• Consent (e.g. when you submit information to us) 
• Legitimate interests (running a safe and effective sports club) 
• Legal obligations, including safeguarding duties 

5. Safeguarding and DBS

CTS Academy takes safeguarding seriously.

• Coaches and volunteers working directly with children are subject to appropriate      checks through the Disclosure and Barring Service (DBS), where required. 
• Personal data may be used where necessary to support safeguarding and child      protection responsibilities. 
• Information may be shared with relevant authorities if there is a concern about a      child’s safety or wellbeing. 

6. Sharing Your Information

We do not sell personal data. We may share information only when necessary:

• For safeguarding purposes 
• If required by law or regulatory authorities 
• With trusted service providers (e.g. website or email services), who must keep      data secure 

7. Children’s Data

We only collect children’s personal data with parental or guardian consent and only where necessary for participation in club activities.

8. Data Storage and Security

We store personal data securely and only retain it for as long as necessary for club administration and safeguarding purposes.

We take reasonable steps to protect data from loss, misuse, or unauthorised access.

9. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data 
• Request correction of inaccurate data 
• Request deletion of your data (where appropriate) 
• Withdraw consent at any time 

To exercise these rights, contact us at helloCTSacademy@gmail.com

10. Cookies

Our website may use basic cookies to improve user experience and understand how visitors use the site.

You can manage cookies through your browser settings.

11. Changes to This Policy

We may update this policy from time to time. Updates will be posted on this page.